Rule Book & policies

Privacy Policy - Reviewers

Last updated 19 Aug 2026

This Privacy Policy explains how Technology Fist handles personal data for reviewers using Article Management System.

As a reviewer, the personal data we collect includes your name, email, affiliation, and the review comments, scores, and recommendations you submit. Your identity is kept confidential from authors unless the venue you're reviewing for operates an open-review policy it has disclosed to you.

• We use your data only to operate the platform: managing your account, processing submissions/reviews/decisions, sending relevant notifications, and (where applicable) processing payments.
• We do not sell personal data to third parties. Data may be shared with the specific conference/journal you're interacting with, since that's the nature of the service.
• If a venue uses the separate Publishing platform, an accepted paper's author names, affiliations, title, and abstract are deposited with Crossref (a nonprofit scholarly infrastructure organisation) as part of DOI registration - this becomes permanent, publicly visible metadata, distinct from your regular account data, and is not something we can later delete on your behalf once registered.
• Data is retained for as long as your account or the relevant conference/journal remains active, plus a reasonable period for legal and record-keeping purposes.
• You may request a copy of, correction to, or deletion of your personal data (subject to what a venue needs to retain for its own academic/legal record-keeping, and subject to the Crossref-deposited metadata above) by contacting the conference/journal directly or Technology Fist.
• We use standard technical safeguards (access controls, encrypted connections) to protect your data, though no online system can be guaranteed 100% secure.

Optional modules

The Federation Reviewer Network is opt-in. You appear in it only if you have turned on "open to reviewing" on your Federation profile and your profile is public. While you are listed, chairs and editors of participating venues can see your name, affiliation, ORCID, declared research interests, your review service record (how many reviews you have completed, across how many venues, and how promptly), your declared annual capacity and your current load. You can set that capacity, pause yourself for a period, or leave the network entirely at any time, and every invitation is yours to accept or decline without giving a reason.

Under the review passport, an author may ask to carry your review to another venue. Your report is shared only if you explicitly consent, and you choose whether your identity is disclosed or the review travels anonymously. Your confidential comments to the chair are never shared under any circumstances. You may withdraw consent later, after which the review stops being shown.

• If you apply for access to our live demonstration environment, we record the details you provide (name, institutional email, organisation, stated purpose) together with the decision on your request and, if approved, whether the access link was used; this record is kept so access decisions are accountable.
• Where one person holds two accounts, a platform administrator may merge them on request or on clear evidence they belong to the same person: the duplicate's papers, roles and review records move to the retained account, the duplicate is deactivated (not deleted), and the merge is recorded in the audit log.